Privacy Policy

Property Field Ltd Privacy Policy @ 26/06/2023

Our contact details

Name: Patricia Franklin
Address:8 Magnolia Drive, Westerham TN16 3SL
Phone Number:07852586998
E-mail: info@propertyfield.uk

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics, including.
  • Name, email address, contact details.

How we get the personal information and why we have it

Most of the personal information we process comes directly from you for one of the following reasons:

  • Outgoing and incoming telephone calls.
  • Responses to our generic or tailored emails.
  • Response from our letters and other means of communications (e.g. social media).
  • Marketing our property-related services or products that may interest you.

We may receive personal information from other sources.

  • Your introductions, e.g. references.
  • We use your information to keep you updated or to keep you informed of any changes, e.g. if you are on a waiting list.

We may share this information with your allowed individuals or organisations, unless we have a reason covered by UK GDPR listed below.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@propertyfield.uk or unsubscribe.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(f) We have a legitimate interest.

How we store your personal information

We securely store your information.

We store your information in a private database, and we will delete your records in due time. This depends on the use of your data, for example, where it is for information it may be for a few months or if contractual for the appropriate time.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@propertyfield.uk or the above address if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at: Property Field Ltd, 8 Magnolia Drive, Westerham TN16 3SL, UK or email: info@propertyfield.uk

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address: 

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

 

Anti-Money Laundering Policy for PROPERTY FIELD LTD

Purpose:

The purpose of this Anti-Money Laundering (AML) Policy is to outline the measures and procedures that our deal packaging business implements to ensure compliance with anti-money laundering regulations. This policy specifically focuses on monitoring investor proof of funds, maintaining a proper audit trail, handling overseas investors, and addressing high-risk investors.

Monitoring Investor Proof of Funds:

  • Before entering into any business transactions, we require investors to provide satisfactory proof of funds, demonstrating the legitimacy of the funds being used for investment purposes.
  • We establish clear guidelines regarding acceptable forms of proof of funds, such as bank statements, financial statements, or other relevant documents.
  • Our team verifies the authenticity of the provided documents by cross-referencing them with reputable financial institutions or conducting independent verification through third-party sources.
  • We document and maintain records of all proof of funds provided by investors as part of the audit trail.

Audit Trail:

  • We maintain a comprehensive audit trail for each transaction, recording all
  • relevant information and documentation in a secure and easily accessible manner.
  • The audit trail includes details such as investor identification information, proof of funds, transaction records, and any other relevant documentation.
  • All communication related to transactions is appropriately documented, including emails, messages, or other forms of correspondence.
  • Regular internal audits are conducted to ensure the integrity and accuracy of the audit trail.

Dealing with Overseas Investors:

  • When engaging with overseas investors, we exercise additional due diligence to address potential money laundering risks associated with cross-border transactions.
  • We conduct enhanced verification procedures, including verifying the identity of the investor through reliable and independent sources.
  • We assess the investor’s home jurisdiction and consider the country’s level of AML regulation and its inclusion on recognized international watchlists.
  • We ensure compliance with any applicable local laws and regulations, including those related to foreign investments and AML requirements.

High-Risk Investor Monitoring:

  • We establish criteria to identify high-risk investors based on recognized factors that could indicate potential money laundering or illicit activities.
  • High-risk factors may include, but are not limited to:
    • Politically Exposed Persons (PEPs) or individuals closely associated with PEPs.
    • Individuals from countries known for high levels of corruption or inadequate AML regulation.
    • Investors with a history of involvement in suspicious financial activities or illicit transactions.
    • Investors exhibiting unusual or unexplained transaction patterns or behavior.
  • Once identified as high-risk, we subject these investors to enhanced due diligence measures.
  • Enhanced due diligence may include seeking additional information, conducting background checks, obtaining external reports, and seeking approval from senior management before proceeding with any transactions.
  • We continuously monitor high-risk investors throughout the duration of their engagement, keeping a close eye on any changes in their circumstances or behaviors that may raise further concerns.