Privacy Policy

1. Who We Are

Property Field Ltd ("we", "us", "our") is a property sourcing and investor support business registered in England and Wales. We operate the website at propertyfield.uk.

We are the data controller for the personal information we collect through this website and in the course of our business activities.

2. What Information We Collect

We may collect and process the following personal data:

• Identity data: your name
• Contact data: email address, telephone number, postal address
• Property data: details about properties you own or are interested in
• Enquiry data: the content of messages or enquiries you send us
• Technical data: IP address, browser type, pages visited, time and date of visits (collected via cookies and analytics tools where applicable)
• Marketing preferences: your preferences for receiving marketing communications from us

We do not collect sensitive personal data (such as health information, financial account details or identification documents) unless strictly necessary and with your explicit consent.

3. How We Collect Your Information

We collect personal data in the following ways:

• When you complete and submit an enquiry form on our website
• When you contact us directly by email or telephone
• When you engage with us in the course of a property transaction or introduction
• Automatically via cookies and analytics tools when you browse our website (see Section 8)

4. How We Use Your Information

We use your personal data for the following purposes and on the following legal bases:

Where we rely on legitimate interests, we have considered and balanced those interests against your rights and freedoms. You may object to this processing at any time (see Section 7).

5. Marketing Communications

We will only send you marketing communications (such as property opportunity updates or newsletters) if you have given us your explicit consent to do so, for example by ticking a consent box on our contact form.

You can withdraw your consent and unsubscribe from marketing communications at any time by:

• Clicking the unsubscribe link in any marketing email we send you
• Emailing us at [email protected]
• Calling us on 07726 784955 or 01959 700196

Withdrawing consent does not affect the lawfulness of any processing carried out before withdrawal. We will continue to contact you for the purpose of responding to your enquiry or fulfilling any agreement between us.

6. Sharing Your Information

We may share your personal data with:

• Investors and accommodation partners in our network, where you have engaged with us for the purpose of a property introduction and where we have discussed this with you
• Professional advisers such as solicitors or accountants, where necessary in connection with a transaction
• IT and website service providers who support the operation of our website and communications
• Regulatory authorities or law enforcement where required by law

We do not sell your personal data to third parties. We do not share your data with third parties for their own marketing purposes.

Where we share data with third parties, we take reasonable steps to ensure they handle it appropriately and in accordance with applicable data protection law.

7. Your Rights Under UK GDPR

You have the following rights in relation to your personal data:

• Right of access: to request a copy of the personal data we hold about you
• Right to rectification: to ask us to correct inaccurate or incomplete data
• Right to erasure: to ask us to delete your data in certain circumstances
• Right to restrict processing: to ask us to limit how we use your data
• Right to data portability: to receive your data in a structured, commonly used format
• Right to object: to object to processing based on legitimate interests or for direct marketing
• Rights related to automated decision-making: we do not carry out automated decision-making or profiling

To exercise any of these rights, please contact us at [email protected]. We will respond within one calendar month. We may need to verify your identity before processing your request.

If you are not satisfied with how we handle your request or your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

8. Cookies and Website Analytics

Our website may use cookies and similar tracking technologies to improve your browsing experience and to understand how visitors use our site.

Cookies we may use include:

• Strictly necessary cookies: essential for the website to function correctly. These cannot be disabled.
• Analytics cookies: help us understand how visitors interact with our website (e.g. pages visited, time on site). We use this information in aggregate, anonymised form to improve our website.

Where we use analytics cookies, we will ask for your consent before placing them. You can withdraw consent or manage your cookie preferences at any time by adjusting your browser settings or using the cookie preference tool on our website.

For more information about cookies and how to manage them, visit aboutcookies.org.

9. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes for which it was collected:

• Enquiry data (where no transaction proceeds): up to 12 months from last contact
• Transaction-related data: up to 6 years from completion of the transaction, in line with standard legal limitation periods
• Marketing consent records: until you withdraw consent, plus a reasonable period thereafter for record-keeping

After the applicable retention period, data is securely deleted or anonymised.

10. Data Security

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss, destruction or alteration. These include secure email communications, restricted access to personal data, and use of reputable service providers.

No method of transmission over the internet is completely secure. While we take appropriate precautions, we cannot guarantee absolute security.

11. Third Party Links

Our website may contain links to third party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to read the privacy policies of any third party sites you visit.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The date at the top of this page indicates when the policy was last revised. We encourage you to review this page periodically.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us: